Shaan Stationery Blog

This section is an initiative of www.shaanstationery.com for our customers/visitors to get helpful information on the office stationery so that they can make right decision on purchasing and utilizing office stationery. This blog section will be updated regularly whenever we have good information to deliver. Also you can submit comments on the topic to elaborate it.

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Office Stationery Organization Techniques

Office - As comes to our mind, Office is an organized place where we want to work efficiently. To work efficiently it is necessary to have all day to day utility items available and at right place. Administering the availability of office stationery is a difficult task. Unexpected stationery requirement cause most of the problems in the office. There are some techniques to cope with it.

Prepare a checklist
A checklist will help you in finding the shortage of stationery on daily basis. Prepare checklist with the list of all required stationery and mention the required quantities for a specific period. Say, you want to keep 20 pens or 10 bundles of paper for a week period.

Compare checklist with available stationery
Everyday compare the list with physical stock and note down all that in shortage. As soon as you find some shortage place the order. This will reduce your risk of going out of stock.

Prepare procurement policy
A procurement policy will help you in getting things done; here it is purchasing the stationery. Write down all the necessary steps to make purchases. For example, comparing the physical stock with your minimum inventory checklist, preparing the purchase order for the shortfall, getting PO signed, calling vender and placing the order.

If you use e-procurement method to place orders as of ours, your work will be easier then. Just open your dedicated e-procurement portal and add all those products to the electronic shopping cart. Complete the checkout process and your order will be in your preferred office supplies vendors hand.

Monitor consumption
Monitoring the consumption of stationery will not only useful in managing the availability of stationery it also reduces the wastage of stationery. Prepare In/Out register for stationery and record all incomings and outgoings. This ensures, the person who took the stationery is aware of his spending is known to you and the management.

Search for a good supplier
Traditionally we contact the stationery vendor nearest to our office. But it doesn't mean that you get right stationery at reasonable competitive price. Other option is online shops, like ours www.shaanstationery.com , has all the product listed with product photos, description, price, discount, ratings and also the most important the user reviews. Buying good quality stationery at best price can be accomplished with these online tools without leaving your office too.

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